:Apr 29, 2017, 12:59:00 AMFull-timeShift Start Time:8:00A.M.Shift End Time:4:00P.M.
SEIU 73Posting Salary:$17.085 HOURLY
:Health and Hospital Systems
LOCATION: CERMAK HEALTH SERVICES
ADMINISTRATION AIDE/WARD CLERKS
Under the supervision of the Manager/Supervisor, the Ward Clerk will be responsible for organizing and maintaining the clerical operations and needs of the unit/division. The Ward Clerk functions as the customer service representative to patients, nurses, physicians, correctional officers and other Cermak employees.Maintains the integrity of the medical record, and provides clerical and administrative support tasks for the patient care provider(s). Supports the philosophy, goals and objectives of Cermak and Patient Care Services Department.
Transcribes medical orders from chart, and prescriptions to medication administration records and gives the orders to nursing for verification and noting (in inpatient areas).
Under supervision, schedule patients for sick-call (unit/division specific). Assembles patient medical records, maintain proper order of records within chart holder and clerical duties required by patient's admission, transfer, discharge or death.
Answers the unit telephones, documents and relays the message to the appropriate person in a pleasant, courteous and effective manner.
Possess knowledge of basic math, medical abbreviations and medical terminology.
Routes charts when patients are transferred or discharged following unit/division procedures.
Utilizes CIMIS as needed (i.e. diet entry, location verification, etc.).
Demonstrates flexibility and tolerance for healthcare and care delivery changes.
Assist provider staff to maintain inventory and supplies.
Maintains a stock of forms for use and picks up supplies as needed.
Copies forms as needed.
Runs errands as needed to other departments, i.e. Lab, X-ray, ER, etc. (unit/division specific).
Completes unit data collection and statistical report from the data collected by the provider staff (unit/division specific) after review by manager.
Keep unit Daily Log updated with admissions, discharges and transfers (unit/division specific).
Helps maintain a safe and clean working environment.
Check patient charts for putting in additional chart forms (with patient stamp embossed on form - unit/division specific).
Participates in QA Audit for unit.
Assists new personnel in orientation to environment.
Notifies supervisor of division activity/problems in a timely manner.
Adheres to dress code policy. Dresses in a neat, clean and professional manner.
Ensures the efficient running of the unit/division.
Assists patient care provider(s) with documentation, equipment and communication during emergency situations.
Notifies new unit/division of patient transfer, med orders, next sick call/clinic appointment if documented.
Demonstrates a positive attitude and openness to constructive feedback.
Appropriate in interaction with others.
Documentation is clear, appropriate and concise.
Transcribes medical orders
Schedule Sick call -follow-up appointments
Compliant with Corporate Compliance and HIPPA policies and guidelines.
Communicates concerns/needs to management and administration in an open, clear and positive manner
Transports patient's medical records, lab requisitions between departments.
Other duties as assigned.
The duties listed as not set forth for purposes of limiting the assignment of work.They are not to be constructed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.
Reports to the Project Leader-Data Systems
Must possess a High school diploma or GED equivalent is required. (Must provide proof at time of interview).
Must possess a minimum of one (1) year of clerical experience is required.
Must possess basic computer skills is required.
Must be able to type 25 wpm is required. (Typing test will be scheduled prior to your interview, if selected.)
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.
Work experience in a health care environment to include medical terminology
Knowledge, Skills, Abilities and Other Characteristics
Skilled in the use of office equipment and machines
Good organizational skills
Strong interpersonal skills
Numerical ability to make accurate computations on patient related and unit data
Ability to work under pressure
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To take advantage of this preference a Veteran must:
Meet the minimum qualifications for the position.
Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, Are you a Military Veteran?
Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW.
Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
*CCHHS is strictlyprohibitedfromconditioning,basingorknowinglyprejudicingoraffectinganytermoraspectofCountyemploymentorhiringuponorbecauseofanypoliticalreasonorfactor.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.
Cook County Health & Hospitals System is a public worldwide leader in medical care, research and education. Mission-driven. Patient-focused. Team-based. At CCHHS, nearly 6,000 dedicated professionals — working in every medical and surgical specialty — collaborate to provide health and hope and healing to people from all walks of life.Respect — Whether on the front lines of patient care or support...ing the efforts of your colleagues and co-workers, the work you do at Cook County Health and Hospitals System will help to save lives. You are a valued member of the team.Growth — At Cook County Health & Hospitals System you’re encouraged to build on your strengths and career goals.Diversity — County Health & Hospitals System actively seeks to bring together individuals with diverse thoughts, ideas and backgrounds and to promote an inclusive environment that will generate innovation, greater job satisfaction and, most importantly, continually improved patient care.