ADMINISTRATIVE ASSISTANT III - JOHN SENGESTACKE HEALTH CENTER
:May 15, 2017, 12:51:02 PM
:May 30, 2017, 12:59:00 AMFull-timeShift Start Time:9:00A.M.Shift End Time:5:00P.M.
Collective Bargaining Unit:RWDSU Local 200 Admin Assistants BHSPosting Salary:$24.558 HOURLY
:Health and Hospital Systems
John Sengestacke Health Center
500 East 51st Street
Chicago, IL 60615
TheAdministrativeAssistant IIIwillserveapivotalroleprovidingstaffsupporttobothprimarily theHealth Center and the Department Leadership Team, and provide support on a daily basis for Patient Satisfaction initiatives. This position will perform the following on a daily basis: schedule and organize meetings, conferences and presentations; manage calendars; act as receptionist; address departmental communication by responding to inquiries via email and phone; prepare simple correspondence;updatebudgetsandreviewexpensereports;maintaininventory;updateandmaintain department records; assist with on-boarding new personnel; monitor the credentialing process; liaise with other departments and personnel; and performs all other related duties asassigned.
Maintains documents related to compliance with legal and regulatory bodies and the operation of thedepartment.
Distributes copies of current and updated policies procedures, protocols, inter-agency agreements and directives to alldepartmental services.
Orients new hires to time and attendance requirements and departmentalexpectations.
Assists in planning and maintaining the department budget andstaffing.
Prepares documents related to the hiring process, including Requests to Hire, and candidatepackets.
Completes purchase requisitions and any other documents needed for equipment and reimbursements.
Adheres to the Cook County Health & Hospitals System (CCHHS) and departmental confidentialitypoliciesrelatedtopatientcareandsensitiveactivities,includingpersonnel relatedactions.
Determines priority of work as assigned and completes assignments by intended target dates.
Completes clerical duties including answering the telephone, responding to correspondence, sorting and distributing the mail, filing, typing, and other clerical responsibilities asassigned.
Performs payroll functions for department, including the completion of payroll correction forms and maintenance of leave documents; monitors timeand attendance.
Maintains a database to monitor time and attendance, including tardiness, dock time, FMLA use and missing punches for every department employee andcontractor.
High School Diploma or GED is required (must provide proof at time of interview)
Three (3) years of prior experience providing administrative support to a department or member of management is required
One (1) year of experience with one or more of the following activities: scheduling events with multiple participants, timekeeping, updating records and reports, experience responding to basic email communications is required
Intermediate experience in Microsoft Office applications including Excel, Word, and PowerPoint is required. (May be required to pass a proficiency test.)
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of departmental and hospitalpolicies/procedures
Excellent verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and agegroups
Strong customer service and empathyskills
Demonstrates good computer and typingskills
Demonstrate good phone and email etiquette skills with strong responsetimes
Demonstrate analytical and organizational, problem-solving, critical thinking, and conflict management/resolutionskills
Demonstrate attention to detail, accuracy andprecision
Ability to prioritize, plan, and organize projects andtasks
Ability to function autonomously and as a team member in a multidisciplinaryteam
When applying for employment with the Cook County Health & Hospital System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To Take advantage of the preference a Veteran must:
Meet minimum qualifications for the position
Identify self as a Veteran on the employment application by answering "Yes" to the question, "Are you a Military Veteran?"
Attach a copy of their DD 214, DD 215, or NGB 22 (Notice of Separation) at time of application filing. Please note: If you have multiple DD 214's, DD 215's, or NGB 22's, please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department or Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list an Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW
Medical, Dental, and Vision Coverage
Basic Term Life Insurance
Deferred Compensation Program
Paid Holidays, Vacation, and Sick Time
You may also qualify for the Public Service Loan Forgiveness Program (PSLF)
*Degrees awarded outside the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
*CCHHS is strictlyprohibitedfromconditioning,basingorknowinglyprejudicingoraffectinganytermoraspectofCountyemploymentorhiringuponorbecauseofanypoliticalreasonorfactor.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.
Cook County Health & Hospitals System is a public worldwide leader in medical care, research and education. Mission-driven. Patient-focused. Team-based. At CCHHS, nearly 6,000 dedicated professionals — working in every medical and surgical specialty — collaborate to provide health and hope and healing to people from all walks of life.Respect — Whether on the front lines of patient care or support...ing the efforts of your colleagues and co-workers, the work you do at Cook County Health and Hospitals System will help to save lives. You are a valued member of the team.Growth — At Cook County Health & Hospitals System you’re encouraged to build on your strengths and career goals.Diversity — County Health & Hospitals System actively seeks to bring together individuals with diverse thoughts, ideas and backgrounds and to promote an inclusive environment that will generate innovation, greater job satisfaction and, most importantly, continually improved patient care.